ESIDIS is an Electronic Public Procurement System (ePPS) for tenders over EUR 60,000 without VAT.
The system supports processes such as drawing up and publishing a tender notice, submitting bids, evaluating them, drawing up and concluding the contract. It also monitors the execution of contracts, including procedures such as online ordering, electronic invoicing and electronic payment. The system additionally gives all public bodies the opportunity to apply new techniques in contract award procedures, such as electronic auctioning, dynamic purchasing systems, competitive dialogue and framework agreement. It is obligatory for all public entities from 30.04.2017 onwards.
The System is broken down into a set of distinct functions and includes at least the following:
• Central Electronic Register of Public Procurement.
• Planning of Public Procurement.
• Tender Design - bidding process
• Management and execution of contracts
• Staff Information
• Electronic Management of Workflows and Documents and Electronic Protocol.
• National Register of Economic Bodies for the Supply of Goods and Provision of Services
• ESIDIS Web Portal
Another important feature is the Central Electronic Public Procurement Registry (KIMDIS), which is an information system - part of ESIDIS - for the registration of data by public bodies, ie by contracting authorities and contracting entities, for the purpose of collecting, processing and publishing data on public procurement, services and procurement, for projects with a budget value of € 1,000 or more, excluding VAT.
Resources needed
The cost for the system’s design and implementation was 9.630.421,66€ and were co-funded by ERDF “Digital Convergence” Operational Programme 2007-2013
Evidence of success
As a result, in 2019, 7,560 bidding procedures were carried out, with a total value of 3,917 billion euros, while 22,126 bids were submitted by 5,436 economic operators. Also, until October 2020, 5,737 bidding procedures were carried out, with a total value of 3.836 billion euros, while 16,666 bids were submitted by 4,741 economic operators.
Potential for learning or transfer
Both platforms (ESIDIS and KIMDIS) assist public entities throughout Greece (Region of Thessaly included) through the modernization of procedures and the following benefits:
• Automation, acceleration, simplification, standardization of processes
• Support, implementation and use of new models and practices
• Improving transparency, publicity and equal treatment of stakeholders in public procurement with more complete and real-time information and an open system that is accessible to all
• Increasing competitiveness
• Reduction of public procurement costs
• Reduction of cost and process time
• Reduction of costs for participation in tenders for interested organizations (suppliers)
Tags: Procurement, Public sector, Tender
